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Privacy
Policy.
At CollaboraOne, your privacy matters. This policy explains what data we collect, how we use it, and how we protect it.
Last updated: February 21, 2026
1. Information We Collect
Account Information
When you sign up, we collect your name, email address, and company details to create your workspace.
Project & Task Data
Any projects, tasks, documents, and messages you create within CollaboraOne are stored securely to provide our services.
Usage Data
We collect basic analytics such as page views and feature usage to improve the platform experience.
2. How We Use Your Information
Platform Operation
Your data is used to provide, maintain, and improve CollaboraOne features including projects, tasks, meetings, chat, and AI assistance.
Communication
We may send you important account notifications, product updates, and support messages.
AI Processing
When you use the AI assistant, your prompts and relevant project data are processed to generate responses. We do not use your data to train third-party AI models.
3. Data Sharing
Third Parties
We do not sell your personal data. We share data only with essential service providers (authentication, hosting, video conferencing) required to operate the platform.
Legal Requirements
We may disclose information if required by law or to protect the rights and safety of our users.
4. Google API Services User Data Policy
Policy Adherence
CollaboraOne's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Google Integrations
- Google Calendar – Create events and Meet links.
- Gmail (Send-Only) – Send meeting invitations and project notifications.
- Google Drive – Attach, upload, and view files explicitly opened through CollaboraOne.
Data Storage & Usage
Google user data is never stored beyond what is necessary, never sold, never used for advertising, and never used to train AI models.
Access Revocation
Users can revoke Google access at any time from https://myaccount.google.com/permissions.
5. Data Security
Encryption
All data is transmitted over encrypted connections (HTTPS/TLS). Sensitive data is encrypted at rest.
Access Controls
We implement role-based access controls to ensure only authorized users can access workspace data.
6. Your Rights
Access & Deletion
You can request access to your data or request deletion of your account by contacting us at support@collaboraone.com.
Data Portability
You can export your project data at any time from the platform.
7. Cookies
Essential Cookies
We use cookies for authentication and session management. These are required for the platform to function.
8. Changes to This Policy
Updates
We may update this policy from time to time. Significant changes will be communicated via email or platform notification.